ICER 2025 is a hybrid conference and offers both virtual and physical options to participate in the full main conference program. You can register on the CVENT ICER 2025 registration site when it is available (estimated to be open by May 1, 2025).
I am a DC Participant, How Do I Register?
Accepted Doctoral Consortium participants should contact the DC chairs for information on how to register for ICER.
Can I Participate Virtually?
Absolutely! We understand that physical (in-person) participation may not be feasible for everyone. Thus, ICER 2025 offers a way to participate virtually, both for presenters and for all other participants.
We are planning the main conference program so that virtual participants can participate.
What are the Benefits of Physical Participation?
Both virtual and physical participants can participate in the full technical program. Physical participants also get to attend the Reception and the Conference Dinner, as well as the lunches and coffee breaks that are included in the physical registration. They of course also benefit from face-to-face interaction with other physical participants beyond the scheduled program (e.g., while going for an evening around grounds). Finally, participating in person avoids “Zoom fatigue” and has the benefit that participants are not torn between participating in the conference and other commitments at their home location.
What Virtual Platform will we use?
We will use Discord, with Zoom as a backup, so that virtual and physical participants can be part of one whole ICER community.
What will be the Approximate Schedule?
We plan for ICER 2025 to be a synchronous hybrid experience; that is, each activity (e.g., a paper talk) will take place at one given point in time, and physical and virtual participants can join in and interact at that time. Those times will be aligned with the local times at the conference venue.
We currently foresee three main conference days that might start around 8:30am US Eastern time, and go until about 6pm US Eastern time. Finally, when scheduling the paper presentations, we will do our best to accommodate presenters who participate virtually so they can present at a reasonable time in their time zone, but we cannot guarantee it
What are the Registration Options and Fees
Register by Friday, June 6, 2025 to benefit from the early registration rates.
Registration closes July 15, 2025. All registrations after that time may not receive Conference Dinner tickets and are subject to space constraints.
| Mode | Level | ACM Membership | Early (6/6) (USD) | Normal (7/15) (USD) | Refund (if cancelled by 7/15) |
|---|---|---|---|---|---|
| Physical | Student | Member | 650 | 800 | 200 |
| Physical | Student | Non-Member + SIGCSE Membership | 700 | 850 | 200 |
| Physical | Student | Non-Member | 750 | 900 | 200 |
| Physical | Professional | Member | 800 | 950 | 300 |
| Physical | Professional | Non-Member + SIGCSE Membership | 900 | 1050 | 300 |
| Physical | Professional | Non-Member | 1000 | 1150 | 300 |
| Virtual | Student | Member | 450 | 550 | 100 |
| Virtual | Student | Non-Member + SIGCSE Membership | 500 | 600 | 100 |
| Virtual | Student | Non-Member | 550 | 650 | 100 |
| Virtual | Professional | Member | 500 | 600 | 200 |
| Virtual | Professional | Non-Member + SIGCSE Membership | 600 | 700 | 200 |
| Virtual | Professional | Non-Member | 700 | 800 | 200 |
Can I Cancel or Modify my Registration?
Given that ICER 2025 is a hybrid conference, you will need to decide whether you want to participate virtually or physically. Given the budgetary implications and the constraints we are operating under, you have to decide this at the time you register.
However, you can cancel or modify the registration (using your registration confirmation number) until the modification/cancellation deadline (July 15 at 23:59pm EST). Regrettably, cancellations received after that date cannot be honored. The conference committee recognizes that sometimes last-minute cancellations can’t be avoided due to weather, travel disruptions, and/or health issues. However, the conference incurs expenses for which it is liable based on registration counts. In-person registrants are strongly advised to purchase travel insurance to cover their non-refundable expenses. Note that modifications (e.g., switching from physical to hybrid or vice versa) and cancellations are subject to modification/cancellation fees, because any modification or cancellation generates costs we cannot recover. Also, switching after the early registration deadline causes the new fee to be computed based on the normal category.
Why are the Registration Fees so high?
We are doing our best to keep fees low while providing the unique experience expected of an ICER conference. Unfortunately, the original on-campus location for the conference will now be undergoing renovation during the time of the conference - causing the conference to be moved to a hotel, which costs money to rent. As all conferences are now facing, costs for food have substantially increased and those increases are also reflected in the registration pricing. The conference committee considered cost saving measures, such as forgoing the conference dinner and/or the reception, however, in cooperation with the ICER Steering Committee, we chose to keep these elements as part of the conference.
The costs of virtual participation in a hybrid conference are higher than the costs of virtual participation in a purely virtual conference. And the costs of physical participation in a hybrid conference are higher than the costs of physical participation in a purely physical conference. This is because the fees for virtual and physical participants need to cover the extra cost of bridging the physical and virtual participation experience.
Where can I Register?
You can register on the CVENT ICER 2025 registration site when it becomes available (around May 1, 2025).